Project Management

Project Management in ReleaseOwl simplifies the planning, execution, and deployment of SAP artifacts by providing centralized control over environments, user roles, and release pipelines.

Steps to Create a Project

1. Go to the Administration page.

2. Under the Projects section, click on the Create New Project button located at the top right corner.

1. A popup form titled Create Project will appear.

1. Enter the following details:

Field	Description
Name	Provide a unique name for your project.
Description	Optionally, add a description for better clarity.
Project Prefix	Specify a prefix that aligns with your project standards. This will act as a short identifier.
Project Type	Select the appropriate project type from the dropdown menu. Options might include:
	- SAP BTP (MTAR)
	- SAP On-Premise
	- SAP Datasphere
	- Others (based on your environment configuration)

1. Once all fields are filled, click on the Save button to create the project.

2. The newly created project will be listed in the Projects table.

3. The table will display key details such as the project’s name, type, and creator.

1. To the right of each project, click on the action button(three dots).

2. The Archive option is available, which archives the project instead of deleting it.

1. To view archived projects, open the Show dropdown at the top and select Archived.

1. In the Archived section, locate the item you want to reactivate.

2. Click the Actions button (three dots) next to the item.

3. Select Activate. The item will be moved back to the Active Projects section .

Project Settings Configuration

1. Navigate to the required project.

2. Click on Project Settings to open the configuration page.

General Tab

1. On the Project Settings page, select the General tab.

This section contains the basic details and configuration options for the project.

Field	Description
Name	Displays the project name.
Description	Provides a brief description of the project.
Project Prefix	A short identifier used for the project.
Default Pipeline	Specifies the pipeline associated with the project.

Release Pipeline (Default)

• In the Release Pipeline (Default) field:

  • Click on the dropdown or search icon.

  • Select a pipeline from the list of configured pipelines.

  

Additional Settings

These settings control validation and approval workflows:

1. Attachments Mandatory for User Story Promotion

• Enable this option to make attachments mandatory during user story promotion.

• When enabled:

  • Promotion of a user story without attachments is restricted.

  • During Change Management, an error message is displayed if attachments are missing.

  • Promotion is blocked until the required attachments are added.

2. Do Not Approve Without Opening Task Details

• Requires users to open and review task details before approval.

• Ensures proper validation before workflow actions.

3. Enable User Story Component Field as Required

• Makes the Components field mandatory when saving a user story.

• Components can be configured at the project level.

• Helps in better categorization and organization.

On-Premise Integration Settings

These settings apply to projects integrated with on-premise systems (e.g., SAP environments).

Set Transport Description from User Story

• Automatically populates the transport request description using linked user story details.

• Improves traceability and ensures consistent documentation.

Enable Project Field as Required During Transport Creation

• Makes the Project field mandatory during transport creation.

• Ensures accurate mapping of transports to projects.

• Improves tracking, reporting, and auditability.

CPI Settings

These settings apply to Cloud Integration (CPI) validations and compliance checks.

CPI Validation Controls

Projects can enable the following validations:

1. Lint Validation

• Validates integration artifacts against technical standards and best practices.

• Helps identify coding inconsistencies and configuration issues before deployment.

2. Design Compliance Validation

• Validates CPI design guidelines.

• Uses validation reports available in project-level settings to ensure compliance.

Saving the Configuration

• Click the Save button located at the top-right corner of the page to apply and save all changes.

Environments

1. In the Project Settings page, navigate to the Environments tab.

2. This section displays all environments already associated with the project.

3. Click on the + Add button in the top-right corner of the Environments table.

4. If this environment will serve as the source for deployments or synchronization, check the Source checkbox.

5. The newly added environment will appear in the Environments table with its name, type, and host URL.

Users

1. In the Project Settings page, click on the Users tab.

2. This tab lists all existing users associated with the project.

3. Click on the + Add button in the top-right corner of the Users section.

4. If applicable, check or uncheck additional permissions or roles to customize the user's access.

5. Click on the edit (lock) icon next to the user for whom you want to manage roles and permissions.

6. This will open the Permissions page for the selected user.

Assign Roles to the User

1. Navigate to the Roles section within the Project Settings.

2. Check the box next to the desired role(s) you want to assign to the user.

3. The changes are saved automatically once the roles are selected—no need to click a separate Save button.

Grant Deploy Permissions

1. Scroll down to the Environments section.

2. Check the Deploy checkbox for the relevant environment(s) to enable deploy access.

ALM Integration

1. Click the + Add button located in the top-right corner of the ALM Integrations section.

2. Fill in the required details:

Field Name	Description
Name	Provide a unique integration name for Jira.
Description	Add a description for the integration.
External System	Select the external system from the dropdown.
Credential	Select the pre-configured credential from the dropdown.
Host URL	Select the Host URL based on the external system that you want to connect with.
Disable Comments	You can turn off comments within ALM Integration.

Roles

1. In the Project Settings page, navigate to the Roles tab. This section lists all roles configured for the project.

1. Click on a role (e.g., Demo Roles, QA Approver ) to open the Role Actions page.

1. The page displays the role name and role description available for the selected role.

1. In the Role Actions page, switch to the Users tab. This displays all users currently assigned to the selected role.

Note: The role and the role actions of the selected user under the Users tab in Project Settings match with the ones specified by the admin user while creating this specific user.