Project Management

Project Management in ReleaseOwl simplifies the planning, execution, and deployment of SAP artifacts by providing centralized control over environments, user roles, and release pipelines.

Steps to Create a Project

1. Navigate to the Administration Page

   • Go to the Administration page.

   • Under the Projects section, click on the Create New Project button located at the top right corner.

2. Fill in the Project Details

   • A popup form titled Create Project will appear.

   • Enter the following details:

     Field	Description
     Name	Provide a unique name for your project.
     Description	Optionally, add a description for better clarity.
     Project Prefix	Specify a prefix that aligns with your project standards. This will act as a short identifier.
     Project Type	Select the appropriate project type from the dropdown menu. Options might include:
     	- SAP BTP (MTAR)
     	- SAP On-Premise
     	- SAP Datasphere
     	- Others (based on your environment configuration)

3. Save the Project

   • Once all fields are filled, click on the Save button to create the project.

4. View the New Project

   • The newly created project will be listed in the Projects table.

   • The table will display key details such as the project’s name, type, and creator.

6. To the right of each project, click on the action button(three dots).

7. Click on Project Settings and this action will navigate you to the configuration page of the selected project

General Settings Configuration

1. Access the General Settings

   • Navigate to the Project Settings page.

   • Select the General tab.

2. Overview of General Settings

   • This section contains basic information about the project, including:

     • Name: The project name.

     • Description: A brief description of the project.

     • Project Prefix: A short identifier for the project.

     • Default Pipeline: The pipeline associated with the project.

3. Set the Default Release Pipeline

   • In the Release Pipeline (default) field:

     • Click on the dropdown or the search icon to browse the list of pipelines configured for the project.

     • Select the desired pipeline to set it as the default (e.g., DEMO-RELEASE_PIPELINE).

     • The selected pipeline name will now appear in the field.

4. Save Changes

   • Click the Save button located at the top-right corner to apply the changes.

Environments

1. In the Project Settings page, navigate to the Environments tab.

2. This section displays all environments already associated with the project.

3. Click on the + Add button in the top-right corner of the Environments table.

4. If this environment will serve as the source for deployments or synchronization, check the Source checkbox.

5. The newly added environment will appear in the Environments table with its name, type, and host URL.

Users

1. In the Project Settings page, click on the Users tab.

2. This tab lists all existing users associated with the project.

3. Click on the + Add button in the top-right corner of the Users section.

4. If applicable, check or uncheck additional permissions or roles to customize the user's access.

5. Click on the edit (lock) icon next to the user for whom you want to manage roles and permissions.

6. This will open the Permissions page for the selected user.

Assign Roles to the User

1. Access the Roles Section

   • Navigate to the Roles section within the project settings.

2. Select Roles for the User

   • Check the box next to the desired role(s) for the user.

   • The list of available roles will depend on the project configuration and environment.

3. Understand Role Capabilities

   • Each role comes with specific permissions and capabilities as defined by the project or organization.

   • Ensure that the roles assigned align with the user’s responsibilities within the project.

4. Save Changes

   • Once roles are assigned, click the Save button to apply the changes.

Grant Deploy Permissions

1. Scroll down to the Environments section.

2. Locate the environment(s) where you want the user to have deploy permissions (e.g.,DEMO-CLOUD-QA).

3. Check the Deploy checkbox for the relevant environment(s) to enable deploy access.

ALM Integration

1. Click the + Add button located in the top-right corner of the ALM Integrations section.

2. Fill in the required details:

Field Name	Description
Name	Provide a unique integration name for Jira.
Description	Add a description for the integration.
External System	Select the external system from the dropdown.
Credential	Select the pre-configured Jira credential from the dropdown.
Host URL	Enter the Jira instance URL.
Hosting Type	Select the hosting type.
Boards / Filters / JQL	Choose how you want to interact with Jira data (Boards, Filters, or JQL).
External Project	Specify the Jira project key.
Board	Provide the board name to sync with.
Webhook URL	Copy and paste the webhook URL provided for syncing with Jira.

Note:

Webhook Integration supports the following:

1. Issue: create, update, and delete events

2. Sprint: create and update events

3. Further information on registering / configuring webhooks in JIRA can be found @ https://developer.atlassian.com/server/jira/platform/webhooks/

Roles

1. In the Project Settings page, navigate to the Roles tab. This section lists all roles configured for the project.

2. Click on a role (e.g., Demo Roles, QA Approver to open the Role Actions page. The page displays the name, description, and permissions available for the selected role.

3. In the Role Actions page, switch to the Users tab. This displays all users currently assigned to the selected role.

Note: The role and the role actions of the selected user under the Users tab in Project Settings match with the ones specified by the admin user while creating this specific user.